Name/Address page
Link
The link field is the unique identifier used for the employee. This field is automatically assigned by Power Clock. There should never be a need to modify this field. This field may only be changed when you add a new employee. The only time you might need to change the Link is if you somehow lost your employee file and you need to rebuild it. When re-entering the employee records, enter the link code that was previously used for each employee so that their time records will match.
ID
Enter a unique identifier for the employee. This can be the employee's initials, phone number, social security number, employee number, or any other alphanumeric identifier you choose. This field can be changed at any time.
Active
Check this field if the employee is currently active. Only active employees can clock in and Log in.
Card Barcode
The code from the employee's barcoded card. The card is used to clock in and out if you're using the Power Clock barcode scanner.
Click the scan button to scan the code directly into the employee record.
Override config show scan dialog
Check this box to override the setting from the workstation record.
Show clock in/out screen after scan
If you choose to override the workstation setting then this option will be used when the employee card is scanned through the barcode scanner. If this box is checked then the clock in/out screen will be shown when the employee scans their card. The employee ID will already be filled in on the clock in/out screen and they won't be able to change it.
Name, Address, Tax ID
Self explanatory.
Password
This is the password the employee must use to log in, and optionally, clock in. The password is hidden for security. You can click the Show button if your security profile allows you edit employee passwords.
Show Password
Click this button to make the password visible. Click it again to hide the password.
Security Profile
The employee's security profile. Most employees will have the DEFAULT profile. When an employee logs in to Power Clock this profile determines what functions they have access to. The security options for different functions are set in the security profiles file.
Home Location
This is the location where the employee usually works.
Department
The employee's department. If a department manager is logged in, this field determines what records are shown on reports and in the time record browse. Only those employees matching the manager's department will be shown.
Default Job, Default Phase
When clocking in, the job and phase will be assigned these values. If you've also enabled "Ask for Job when clocking in" in location configuration, then the employee can change the job from the default values when they clock in.
Clock In By
Enter the time this employee must clock in by. If the employee clocks in after this time, he will appear on the Off Schedule report.
Clock Out By
Enter the time this employee must clock out by. If the employee clocks out after this time, he will appear on the Off Schedule report.
Daily Hours to Work
Enter the number of hours required per day for this employee. This number is used in the Time Summary by Month report.
Phone Numbers/Notes Page
The fields on this page are self explanatory. These fields are for information purposes only.
